What we build
The jobs we are usually asked to sort out
Most of our work starts with something that used to work: a spreadsheet, a ring binder, a shared diary. It still holds the business together, but it is fragile, and only one person understands it. We turn it into a system with logins, reminders and reports.
Six kinds of system
Records and registers
Staff training, certificates, equipment, licences, vehicles. Anything with an expiry date that someone has to remember.
Bookings and diaries
Sessions, rooms, pens, vans, trainers. Online booking that follows your own rules, not a platform's.
Job sheets and checklists
Phone-friendly forms for the people on site: photos, signatures, timestamps, then a PDF to the customer.
Rotas and timesheets
Who is working where, hours into payroll, cover requests. Anthony built rota, timekeeping and payroll tools in a previous role.
Invoicing and exports
Invoices raised from the work that was done, pushed to Xero where that is in scope.
Evidence for inspections
One-click packs for the CQC, an auditor, a council licensing officer or an insurer.
What we replace
What you have now, and what it turns into.
The booking diary
becomesAn availability chart that stops double bookings.
The training matrix
becomesA register that chases its own renewals.
Paper job sheets
becomesA phone form with photos and a signature.
Month-end invoicing day
becomesInvoices raised from the work as it happens.
WhatsApp photos
becomesEvidence filed against the job automatically.
The one person who knows how it works
becomesLogins, permissions and a written guide.
What is included in every system
- A web application that works on phones, tablets and PCs, with nothing to install.
- Logins for each member of staff, with permissions (what a carer sees is not what the manager sees) and a log of who changed what.
- An admin area where you manage your own lists: staff, courses, sites, customers, prices.
- Reminders by email for anything with a date.
- Exports: CSV for the accountant, PDF for the inspector. Accounts integration where it is in scope (Xero at minimum).
- Hosting, backups, monitoring and security updates.
- Hosting we manage under UK GDPR, with a written data-processing agreement.
- Your data is yours and you can export it at any time. The agreement sets out your rights to the software so you are never locked in.
- Data import from your existing spreadsheet at go-live, staff training and a written guide.
- Fixed price, agreed in writing before we start.
- A working version in weeks, not months.
- Hosted, backed up and supported afterwards.
Tell us what is not working
A short call costs nothing and we will tell you plainly whether we can help.